Electronic Correspondence Book at School - why is it worth it?

The school secretariat is a place where taking care of proper correspondence management is especially important. That's why secretaries and secretaries are increasingly opting for an online correspondence book instead of the traditional paper correspondence log. Find out why you should bet on working in an online solution..

Multi-user work

The online application allows simultiple users to work simultaneously. This allows any authorized employee of the school secretariat to handle the correspondence book using any device with Internet access. This makes work much easier, especially during the vacation season or when a sick employee is absent.

Quick registration of a letter with attachments

Registering correspondence is easy and takes a short while. The application allows you to register correspondence divided into incoming and outgoing correspondence. Each entry has its own unique number assigned to it automatically by the system. In addition to noting basic information about the correspondence, you can specify its parameters in detail, add a subject, description of the letter and attachments in the form of scans.

Online correspondence decreeing with monitoring of the response to the letter.

In the management of the school's correspondence, the decretion of letters plays a key role. The online correspondence book allows you to decree letters to other employees of the institution or other institutions (e.g., city hall, municipality office or superintendency) and track the history of a given correspondence along with monitoring the response time to the letter.

Division of letters into categories

In addition to dividing letters into external and internal correspondence and incoming and outgoing correspondence, inside each group of letters you can apply a division into categories. This is especially useful in a school secretariat, where correspondence relates to different topics or cooperation with different units. Dividing letters into categories will make it easier to manage documents, and the orderly layout of entries will speed up finding the data you need.

Clear letter signatures

Correspondence Book On-line will allow you to arrange your own letter numbering and will keep an eye on the successive numbers assigned automatically. In addition, the entry provides space for noting the external document number - the signature given by the sender.

Always readable, editable entries

In contrast to the traditional - paper correspondence log - the online application allows you to maintain the aesthetics and readability of entries regardless of their possible editing. You can change entries as many times as you like, and the change report window will allow you to keep a history of editing each entry.

Printing of the sending book and signature list.

The online application allows you to print the sending book and signing list. If your school requires printing these types of forms, you do not need to prepare them separately in a text editor. You will print them from the application.

Automatically print envelopes and labels directly from the application.

The function of automatically printing envelopes and labels directly from the application will bring elements of automation to your secretariat and speed up your daily work.

Secured Database

The school's correspondence often contains the data of students and employees, so it must be stored with the utmost care with all security and RODO rules. Online correspondence book is a guarantee of storing data in a secured database, to which the connection is always encrypted. Storing data in a secured cloud is also a guarantee of its availability in case of hardware damage.

Artificial intelligence (AI) in the electronic correspondence log.

Online Correspondence Book will greatly speed up your daily work, and tools using artificial intelligence (AI) will make your work more enjoyable. Use Correspondence Book Online to handle your e-mail and enjoy automatic functions for translating e-mails, such as from English to Polish and vice versa, or professional editing of the message you have written.

Correspondence management is an important part of the work of any school secretariat - no matter whether we are talking about an elementary or secondary school. Professional and modern tools such as Online Correspondence Book are an investment within your budget, did you know?