Online correspondence decreeing - see how easy it is!

** Decreeing letters and maintaining a correspondence book are among the key secretarial duties. Such secretarial services apply to private companies, enterprises, as well as public administration units or public benefit organizations. Find out how an electronic correspondence log will streamline the decreeing of letters in your secretariat!

Registration of a letter

Incoming correspondence should be registered immediately. It is important that, in addition to noting all the necessary details of the letter, scanning it, making notes and pinning the letter to the appropriate counterparty from our database, we should give the correspondence the correct signature. The electronic correspondence book has the advantage over the traditional one that signatures are assigned to letters automatically. This will help you avoid potential errors.

The online correspondence diary has another advantage over the paper version. Your entry will always remain legible, and you have access to the entry's editing history.

Decreeing a letter

A letter that arrives at the secretariat or mailroom is most often handled by another unit. It is important that it is properly forwarded. The Electronic Correspondence Book will allow you to quickly decree a letter online.

Why is electronic letter decreeing more efficient than traditional decreeing?

• Allows you to decree a letter to an entity in your database (employee or representative of an external institution) - in the database, the letter is linked to the person who handles it.
• Allows you to monitor the status of the decreed correspondence - in the Decretion section you will find information about the date of reading the decreed message and the date of confirming receipt of the letter.

The user to whom you decree a letter, after logging into the Online Correspondence Book, will find information about the forwarded correspondence already in the first view available after logging in - in the Lori Assistant section.

The date of reading of the decree will appear in the system automatically, but confirmation of the decree each user must uncheck manually. This makes it easy to verify how long after reading the decree information, the system user has confirmed receipt of the letter and started working on it.

The online correspondence log will make it easier to monitor the progress of handling documents and control the dispatch of responses to letters in a timely manner.

Signature list

There are institutions that require the printing of a signature list as part of the handling of the correspondence book. The electronic correspondence log allows you to print such a list directly from the application, which makes your work much easier.

Why choose Online Correspondence Book?

Fast online decreeing is just one of the arguments for choosing an electronic correspondence book. The Correspondence Book application also provides such functionalities as:

• Registration of incoming correspondence with automatic signature
• Scanning of letters and adding attachments to entries
• Online decreeing of correspondence
• Recording of outgoing correspondence
• Printing labels and envelopes
• Building a database of contractors
• Payment processing.

The solution in the form of a browser application provides additional benefits:

1. working on any device with Internet access.
2. Working on always up-to-date data.
3. multi-user operation.
4. Always up-to-date application.

Fast and error-free decreeing of letters is the basis of proper work of any secretariat. Reliable online tools are the basis for effective work.